NPR

Community Calendar: Creating a New Event

How to create a new event

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As the name implies, your Community Calendar is for your community members to share their events with your station, and with your listeners! To make it easier for your listeners and community leaders to add events to be potentially added to your Community Calendar, the Submit An Event form is available for both station staff and listeners at [your Core Publisher website URL]/community-calendar/events/create. At this page, both staff and site visitors can submit new events for the Community Calendar.
 
Note: Events submitted by non-logged in users will be placed into a queue to be approved by a staff member. Your station staff members must log into your Core Publisher site before submitting new events if they want the ability to automatically approve the event that they are submitting.
 
To submit a new event:
Note: All fields with a red asterisk (*) are required to save your new event.
  1. Enter the plain text title of your new event in the Title field.
  2. Start to type the name of the venue into the Venue autocomplete field. If the venue that you are referring to is suggested in the dropdown, select it. If you are entering a new venue, type it into the Venue field.
  3. If you selected a pre-existing venue, the Address, City, State, Zip/Postal, Email, Phone and Website fields will auto-populate. If you are entering a new venue, enter information into the those fields. Make sure to use a valid Email address and the full URL (plus http://) in the Website field.
  4. If your event will occur only once, with no recurrences, enter the Date, Start Time and End Time (if applicable) in the One time event tab.
  5. If your event will occur more than once, click on the Recurring event tab. Select either Repeats Daily, Repeats Weekly or Repeats Monthly tabs option, depending on how often your event repeats. Fill in the fields with information about when your event occurs.
  6. Add up to three (3) categories for your event using the Calendar Categories dropdown. If you want to add more than one category, select the Add another category option under the dropdown.
  7. Enter a description of your event in the Description field. Text in the description can be styled using <br> <strong> <a> and <em> tags. Widgets and other embeds cannot be added to this field.
  8. Upload a logo or image for your event (if applicable) by clicking on the Choose File button under Image. Images must be less than 300k.
  9. In the Ticketing Information section, enter the price/price range for tickets for your event, making sure to add the “$” in front of any dollar amounts (255 character limit). Check the This is a free event checkbox if there is no cost for your event.
  10. The Additional Payment Details is a plain text field. Use it to add any other information pertaining to tickets for your event (ex. “Tickets cannot be purchased at the door.” or “Children under 12 admitted for free.”)
  11. Enter the full URL (include http://) of the page to purchase tickets in the Tickets Link field. Note: If you do not add the http:// in front of a URL, it will be added automatically.
  12. Start to type the name of the organization sponsoring the event in the Presenting Organization Name field. If the organization that you are referring to is suggested in the dropdown, select it. If you are entering a new organization name, type it into the Presenting Organization Name field.
  13. If you selected a pre-existing organization, the Phone, Email and Website fields will auto-populate. If you are entering a new organization, enter information into the those fields. Make sure to use a valid Email address and the full URL (include http://) in the Website field.
  14. If you selected a pre-existing organization, the Designation will auto-populate as well. If you are entering a new organization, select the correct Designation for the presenting organization.
  15. If applicable, enter the name of the artist who will be performing/featured at your event in the plain text Name field under Artist Information.
  16. Enter the artist’s email address in the Email field.
  17. Enter the full URL (include http://) of the artist’s website in the Website field.
  18. Where applicable, enter the full URL (including http:///) of the organization that is sponsoring the event in the Sponsor Information field.
  19. Upload a logo for your sponsor by clicking on the Choose File button under Image.
  20. If the event has multiple sponsors, click on the Add Another Sponsor link to add information for another sponsor. (Note: Non-logged in users will not see the Sponsor Information fields.)
  21. If you are a logged-in Core Publisher user, you will see an Admin Details section at the bottom of the page under Artist Information.
    • Select the Pending Event Status if your event still needs to be approved by an admin before it is added to the Community Calendar.
    • Select the Approved status if you want your event to immediately appear in the Calendar.
    • Check the Feature this event checkbox if you want your event to be featured at the top of your main Community Calendar page.
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Note: Non-logged in users will see not see the Event Status options at the bottom of the form. They will instead the following Your Details section, which they are required to fill in to save an event.

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  1. Click on the green Save button to save your new event.
Questions? Having Trouble? Contact Station Relations

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